Configure Date Fields

Date fields gather dates from the enrollment process and ensure the date follows a selected date format. Configure Date fields to set the appearance and the date format for the field.

1. Select a Date field from the enrollment design. The Date Field Properties pane opens.
2. Configure the General properties.
   1. Enter a name for the field in the Name field.
   2. To set the alignment of text in the field, select an option from the Alignment field.
   3. To change the character limit of the field, modify the value in the Input Length field.
   4. To move the field, modify the values in the Left and Top fields. The value in those fields represents the distance in pixels from the top-left corner of the enrollment design to the top-left corner of the field.
   5. To adjust the width of the field, modify the value in the Width field.
   6. To require a value in the field during enrollment, select Mandatory.
   7. To prevent the field from being altered during enrollment, select Read Only.
   8. To hide the field during enrollment, select Hidden. Instant ID as a service will not show this field during enrollment.
3. Configure the Appearance properties.
   1. To change the font family of the text in the field, select a font family from the Font Family list.
   2. To change the size of the text in the field, modify the value in the Font Size field.
   3. To set the text to bold, select Bold .
   4. To set the text to italic, select Italic .
   5. To change the color surrounding the text, select a color from the Fill color selector.
   6. To change the color of the text, select a color from the Stroke color selector.
4. Configure the Operator Prompt properties.
   1. To remove the operator prompt, clear the Display an operator prompt check box.
   2. Enter text to identify the field in the Operator Prompt field.
   3. To change the font family, select a font family from the Font Family list.
   4. To change the size of the text, enter a new value in the Font Size field.
   5. To set the text to bold, select Bold .
   6. To set the text to italic, select Italic .
   7. To change the color surrounding the text, select a color from the Fill color selector.
   8. To change the color of the text, select a color from the Stroke color selector.
5. Configure the Advanced properties for the Date field.
   1. Select Enforce input mask to modify the date format for the field.
   2. From the Date Format list, select a format for the Date field. A wide variety of date formats are supported.Note: If you are bulk importing enrollment records, only one date format is supported for the import process: yyyy-mm-dd hh:mm:ss. During the import, dates must be provided in this format. The dates are then automatically changed to reflect the format selected above when displayed on the user interface.
   3. From the Time Format list, select None, 12 hour format, or 24 hour format. Selecting None removes the time from the Date field.
6. Click Save to save or Closeto exit without saving.

Configure Auto-Update Date Fields

You can configure a Date field to automatically update when a credential is printed. Auto-Update Date fields can be used to populate issue dates, expiration dates, and print tracking dates without manually entering values.

1. Open the Enrollment Design.
2. Edit an existing Date field or create a new Date field.
3. Configure the Date field properties.
4. Enable Auto-Update Date.
5. Select the desired update behavior.
6. If the selected behavior requires a date calculation, specify the offset value and select the appropriate unit of measure.
7. Click Save to save the changes.

Auto-Update Date Behaviors

Date fields can be configured to perform one of the following actions when a credential is printed:

• Populate the field with the current date.
• Populate the field with an offset date.

Auto-Update Dates can be triggered on:

• Empty - Only populated once when a credential is printed and the field is initially empty.
• Every Print - Each time a credential is printed, the date will be recalculated.

Offset values can be configured using:

• Days
• Months
• Years

Time Zones

• Select the desired time zone for the Auto-Update Date field configuration.
• If unselected, the Auto-Update feature uses UTC for calculations.

Example

An Auto-Update Date field can be used as an expiration date and automatically calculated using the print date plus a configured offset value. For example, to set an expiration date that occurs three years after printing, specify an offset value of 3 and an offset unit of Years.

Note: Auto-Update Date fields are updated when a credential print job is initiated. This behavior applies to single credential printing, bulk credential printing, and credentials printed through the API.

Reprint Behavior

Reprints follow the configured behavior for the field.

• An Auto-Update Date field configured to populate only when the field is empty remains unchanged after the initial print.
• An Auto-Update Date field configured to update each time a credential is printed recalculates the date on each print.
• An Auto-Update Date field configured to recalculate using the current date uses the current date.
• An Auto-Update Date field configured to recalculate using a configured offset uses the configured offset.

Data Storage and Reporting

Values generated through Auto-Update Date fields are saved to the enrollment record.

These values are available for:

• Credential printing
• Searching
• Reporting

Backward Compatibility

If Auto-Update Date is not enabled, Date fields continue to operate as standard Date fields and can be populated manually or through existing integrations.

Existing Date field functionality remains unchanged unless Auto-Update Date is configured.